The I-9 Form is also known as the Employment Eligibility Verification. In the simplest terms, it is used to check the validity and identity of workers attempting to be hired for employment in the United States. It is to make sure workers are using their correct identity when applying for a job, citizen or not. Workers and employers alike have to fill it out on the employees expense to make sure each adds up. Part of the I-9 Form asks to prove identity by showing identity documents. These can include things such as birth certificate, license, ID card, passport, or SSN card.
Here are a few tips on what to and not to do with the I-9 Form:
- DO Use the most recent version of the form
- DON’T Complete an I-9 for independent contractors
- DO Complete Section 1 by the end of the employee’s first day
- DON’T Mandate Voluntary Data Elements
- DO Complete Section 2 within 3 business days
- DON’T Specify Documents to present
- DO Review the documents with the employee present
- DON’T Accept copied or expired documents
- DO Stay consistent with photocopies
- DON’T Complete Spanish version (unless in Puerto Rico)
- DO Keep the form on file for the minimum period
- DON’T Forget the I-9 is mandatory
- DO Re-verify when necessary
- DO Maintain a separate I-9 file
Still have questions? You can contact a risk advisor today at 914-357-8444. Or, you can visit our website here.
