Remember to complete and post OSHA Form 300A, which lists a summary of the total number of job-related injuries and illnesses that occurred during 2015. The form must be posted from February 1st to April 30th, 2016. Fines for not doing so can be significant if OSHA conducts an audit. One of the first items they ask to review is your OSHA 300 log, and where the OSHA 300A is posted.
To assist in calculating incidence rates, information about the annual average number of employees and total hours worked during the calendar year is also required. If a company recorded no injuries or illnesses in 2015, the employer must enter “zero” on the total line. The form must be signed and certified by a company executive. Form 300A should be displayed in a common area where notices to employees are usually posted.
Employers with 10 or fewer employees and employers in certain industries(see below FAQs) are normally exempt from record-keeping and posting requirements.
For your convenience, you can click here for the OSHA 300, 300A & 301 fillable forms. We ask that you email a copy of your 300 & 300A to your Risk Advisor so we may have a record in our file, or simply upload them into your OODA Risk system. If you are not up to date on your OSHA log, use the system as a resource. Run your workers’ comp claims and incidents by date of loss and location for the year. This will allow you to cross-check your log.
EXCITING NEWS: Next year’s OSHA logs will be much easier. OODA Risk 2.0 which is now in beta, will allow you to keep and generate an OSHA log for every trackable location as well as run your OSHA & DART incident rates at any point throughout the year. For a preview, watch this quick video.
If you have any questions, contact your Risk Advisor or click here for an OSHA recordkeeping coordinator.
F.A.Q.s – CLICK HERE TO VIEW OSHA’s FULL LIST OF F.A.Qs
What is a recordable incident?
What is a reportable incident?
Do I need to fill out an OSHA 300A log for every location?
You must keep a separate OSHA 300 Log for each establishment that is expected to be in operation for one year or longer.
Do I need to keep OSHA injury and illness records for short-term establishments (i.e., establishments that will exist for less than a year)?
Yes, however, you do not have to keep a separate OSHA 300 Log for each such establishment. You may keep one OSHA 300 Log that covers all of your short-term establishments. You may also include the short-term establishments’ recordable injuries and illnesses on an OSHA 300 Log that covers short-term establishments for individual company divisions or geographic regions.
Some of my employees work at several different locations or do not work at any of my establishments at all. How do I record cases for these employees?
You must link each of your employees with one of your establishments, for recordkeeping purposes. You must record the injury and illness on the OSHA 300 Log of the injured or ill employee’s establishment, or on an OSHA 300 Log that covers that employee’s short-term establishment.
How do I record an injury or illness when an employee of one of my establishments is injured or becomes ill while visiting or working at another of my establishments, or while working away from any of my establishments?
If the injury or illness occurs at one of your establishments, you must record the injury or illness on the OSHA 300 Log of the establishment at which the injury or illness occurred. If the employee is injured or becomes ill and is not at one of your establishments, you must record the case on the OSHA 300 Log at the establishment at which the employee normally works.
What industries are excluded? (NAICS CODE)
- 4412 Other Motor Vehicle Dealers
- 4431 Electronics and Appliance Stores
- 4461 Health and Personal Care Stores
- 4471 Gasoline Stations
- 4481 Clothing Stores
- 4482 Shoe Stores
- 4483 Jewelry, Luggage, and Leather Goods Stores
- 4511 Sporting Goods, Hobby, and Musical Instrument Stores
- 4512 Book, Periodical, and Music Stores
- 4531 Florists
- 4532 Office Supplies, Stationery, and Gift Stores
- 4812 Nonscheduled Air Transportation
- 4861 Pipeline Transportation of Crude Oil
- 4862 Pipeline Transportation of Natural Gas
- 4869 Other Pipeline Transportation
- 4879 Scenic and Sightseeing Transportation, Other
- 4885 Freight Transportation Arrangement
- 5111 Newspaper, Periodical, Book, and Directory Publishers
- 5112 Software Publishers
- 5121 Motion Picture and Video Industries
- 5122 Sound Recording Industries
- 5151 Radio and Television Broadcasting
- 5172 Wireless Telecommunications Carriers (except Satellite)
- 5173 Telecommunications Resellers
- 5179 Other Telecommunications
- 5181 Internet Service Providers and Web Search Portals
- 5182 Data Processing, Hosting, and Related Services
- 5191 Other Information Services
- 5211 Monetary Authorities – Central Bank
- 5221 Depository Credit Intermediation
- 5222 Nondepository Credit Intermediation
- 5223 Activities Related to Credit Intermediation
- 5231 Securities and Commodity Contracts Intermediation and Brokerage
- 5232 Securities and Commodity Exchanges
- 5239 Other Financial Investment Activities
- 5241 Insurance Carriers
- 5242 Agencies, Brokerages, and Other Insurance Related Activities
- 5251 Insurance and Employee Benefit Funds
- 5259 Other Investment Pools and Funds
- 5312 Offices of Real Estate Agents and Brokers
- 5331 Lessors of Nonfinancial Intangible Assets (except Copyrighted Works)
- 5411 Legal Services
- 5412 Accounting, Tax Preparation, Bookkeeping, and Payroll Services
- 5413 Architectural, Engineering, and Related Services
- 5414 Specialized Design Services
- 5415 Computer Systems Design and Related Services
- 5416 Management, Scientific, and Technical Consulting Services
- 5417 Scientific Research and Development Services
- 5418 Advertising and Related Services
- 5511 Management of Companies and Enterprises
- 5611 Office Administrative Services
- 5614 Business Support Services
- 5615 Travel Arrangement and Reservation Services
- 5616 Investigation and Security Services
- 6111 Elementary and Secondary Schools
- 6112 Junior Colleges
- 6113 Colleges, Universities, and Professional Schools
- 6114 Business Schools and Computer and Management Training
- 6115 Technical and Trade Schools
- 6116 Other Schools and Instruction
- 6117 Educational Support Services
- 6211 Offices of Physicians
- 6212 Offices of Dentists
- 6213 Offices of Other Health Practitioners
- 6214 Outpatient Care Centers
- 6215 Medical and Diagnostic Laboratories
- 6244 Child Day Care Services
- 7114 Agents and Managers for Artists, Athletes, Entertainers, and Other Public Figures
- 7115 Independent Artists, Writers, and Performers
- 7213 Rooming and Boarding Houses NAICS Code and Industry Description
- 7221 Full-Service Restaurants
- 7222 Limited-Service Eating Places
- 7224 Drinking Places (Alcoholic Beverages)
- 8112 Electronic and Precision Equipment Repair and Maintenance
- 8114 Personal and Household Goods Repair and Maintenance
- 8121 Personal Care Services
- 8122 Death Care Services
- 8131 Religious Organizations
- 8132 Grantmaking and Giving Services
- 8133 Social Advocacy Organizations
- 8134 Civic and Social Organizations
- 8139 Business, Professional, Labor, Political, and Similar Organizations
